REIMBURSEMENT OF LOCAL TRAVEL EXPENSES
1. Title and Commencement:
(i) These rules may be called the Sponge Iron India Limited Reimbursement of Local Traveling Expenses Rules, 1981 (RLTE).
(ii) These rules shall come into force w.e.f. 1st April, 1981.
2. Application:
These Rules shall apply to all employees of the Company, drawing pay of Rs.4750/- per month and above.
3. Definition:
(a) “Competent Authority” means the Managing Director.
(b) “Company” means Sponge Iron India Limited.
(c) “Vehicle” means any Jeep, Car or any other light vehicle, or a motor cycle or scooter.
(d) “Rules” means Sponge Iron India Limited Reimbursement of Local Traveling Expenses, 1981.
4. Eligibility:
(i) All employees drawing a basic pay of Rs.4750/- per month and above shall be eligible for consideration under these rules.
(ii) When an employee is officiating in a higher post, his eligibility under these rules shall be determined on the basis of his officiating pay.
(iii) An employee on deputation from or to another organisation shall be granted local traveling reimbursement expenses in accordance with the terms and conditions of his deputation.
5. Entitlement:
The ceiling limits of Reimbursement of Local Traveling Expenses shall be as follows:
(i) Transport subsidy to all employees i.e., Non-Executives, Junior Officer and Executives who do not use company transport and do not claim RLTE will be paid @ Rs.150/- per month. Transport subsidy will not be allowed in case physical attendance in the relevant month is less than 15 days.
(ii) For Moped Rs.350/- per month for all employees.
(iii) For Scooter/Motor Cycle the RLTE is Rs.550/- per month for Non-Executives and Rs.600/- for both Junior Officer and Executives.
(iv) Executives in E-3 grade and above are entitled for Car allowance @ Rs.1500/- per month.
Explanation:
The Competent Authority shall sanction Reimbursement of Local Travel Expenses on the basis of functional needs. In every case of such grant the Competent Authority shall be satisfied that the officer is required to perform frequent journeys on Company’s business and that it will be useful if the officer possesses the conveyance for performance of his official duties.
6. Conditions for the Reimbursement of Local Traveling Expenses:
(i) Reimbursement of Local Traveling Expenses shall be granted to an employee only if he possesses a vehicle which is registered in his own name.
(ii) For all official work at the place of normal duties, the employee shall use his own vehicle for journey within the plant area, township, city and journeys within 10 KMS from the plant area. This condition shall not however, apply to official journeys in parts where the journey of Car, Motor Cycle/Scooter is either unsafe or is not practicable, due to the road conditions.
(iii) If the period of absence/leave of non-utilisation of the vehicle exceeds 15 days in aggregate in a calendar month, the reimbursement of expenses shall be proportional to the actual period the vehicle is used for official work.
(iv) Once an employee is reimbursed with Local Traveling Expenses under these Rules, the vehicle of the Company, if any, placed at his disposal shall be withdrawn.
(v) An employee who is reimbursed Local Traveling Expenses under these Rules shall not be entitled to draw actual conveyance charges for journeys made as noted at (ii) above.
7. Procedure:
(i) An employee who is eligible for consideration for grant of the reimbursement of expenses shall apply through proper channel, to the Competent Authority specified in this behalf.
(ii) After the application is scrutinized by the Competent Authority or his nominee(s), the employee may be granted the allowance at the discretion of the Competent Authority with effect from any date not earlier than the date of receipt of the application.
(iii) If the vehicle is not in use as per rule 6 (iii) the employee shall give notice by the third day of the following month. Monthly claims in respect of Reimbursement of Local Traveling Expenses shall be submitted as per the proforma attached.
SIIL REIMBURSEMENT OF LOCAL TRAVELING EXPENSES SCHEME
C E R T I F I C A T E
This is to certify that I have maintaining a Car/Scooter/Motor Cycle bearing No. ____________________ which is registered in my name and is owned by me, in proper running condition and have utilised the same in the performance of official duties. Expenditure, wholly, exclusively and necessarily incurred on the maintenance and running of the aforesaid vehicle in connection with the official duties during the period from ______________ to _________________ was in excess of Rs.___________ (Rupees ___________________________________ only).
Signature :
Name :
Designation :
Emp. No. :
Date:
Place: